COVID-19 Preparedness Plan for Scout Troop 9119

Scout Troop 9119 is committed to providing a safe and healthy meeting place for all our Scouts, Scout Leaders, parents, siblings, and visitors. To ensure we have a safe and healthy meeting place, Scout Troop 9119 has developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Scout Leaders and Scout parents are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our Troop meeting locations, and that requires full cooperation among our Scout Leaders and Scout families. Only through this cooperative effort can we establish and maintain the safety and health of all persons associated with our organization.

The COVID-19 Preparedness Plan is administered by Scout Troop 9119’s Health Officer, who maintains the overall authority and responsibility for the plan. However, Scout Leaders, and Scout families are equally responsible for supporting, implementing, complying with and providing recommendations to further improve all aspects of this COVID-19 Preparedness Plan. Scout Troop 9119’s Health Officer and Scout leaders have our full support in enforcing the provisions of this plan.

Our Scouts are our most important assets. Scout Troop 9119 is serious about safety and health and protecting our Scouts and Scout families. Scout family involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. We have involved our Scout families in this process by: designing protocols to ensure social distancing, offering alternate meeting plans, and soliciting feedback from all Troop members.

Scout Troop 9119’s COVID-19 Preparedness Plan follows the industry guidance developed by the state of Minnesota, available at the Stay Safe Minnesota website (, which is based upon Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines for COVID-19, Minnesota Occupational Safety and Health Administration (MNOSHA) statutes, rules and standards, and Minnesota’s relevant and current executive orders. It addresses:

  • Ensuring sick people stay home and prompt identification and isolation of sick persons
  • Social distancing – troop meeting participants must be at least six-feet apart
  • Troop member hygiene and source controls, including face coverings
  • Communications and training practices and protocol

Scout Troop 9119 has reviewed and incorporated the industry guidance applicable to our Troop meetings provided by the state of Minnesota for the development of this plan, including the following industry guidance for Organized Sports. Other conditions and circumstances included in the industry guidance and addressed in the plan that are specific to our organization include:

  • Additional protections and protocols for customers, clients, guests and visitors
  • Additional protections and protocols for face coverings and personal protective equipment (PPE)
  • Additional protections and protocol for access and assignment
  • Additional protections and protocol for sanitation and hygiene
  • Additional protections and protocol for distancing and barriers
  • Additional protections and protocols for managing occupancy
  • Additional protocols to limit face-to-face interaction

Ensure Troop Members Stay Home and Prompt Identification and Isolation of Sick Persons

All troop members have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess troop member’s health status prior to entering the meeting space and for members to report when they are sick or experiencing symptoms.

  • Any troop member who is sick must stay home
  • If any troop or family members begin to feel unwell while at the troop meeting, they must leave immediately. If they are a member of a household group at the meeting, the household group must also leave.
  • Any troop member who has symptoms of COVID-19 or has been in direct contact with someone with symptoms must stay home
  • Troop members with symptoms or positive COVID-19 tests must inform the troop Health Officer immediately
  • If a case of COVID-19 is reported to the troop, the troop Health Officer will notify MDH by email at MDH will be available to answer any questions you have and can provide guidance.
  • People identified as exposed (close contacts) are those who spent at least 15 minutes within 6 feet of the case while the case was infectious (the infectious period starts 2 days before symptom onset, or 2 days before the case was tested, if they had no symptoms)
  • Exposed persons (close contacts) will need to quarantine for 14 days from the last contact with the COVID-19 case

Troop 9119 has also implemented a policy for informing troop meeting participants if they have been exposed to a person with COVID-19 at the troop meeting and requiring them to quarantine for the required amount of time.

In addition, the Troop Health Officer will follow the MDH policies to protect the privacy of the troop member’s health status and health information

Social Distancing – Meeting Attendees must be at Least Six-Feet Apart

Social distancing of at least six feet will be implemented and maintained between troop members in the meeting space through the following engineering and administrative controls:

  • Meetings will continue to be held in the lunchroom with patrols stationed in designated areas
  • When entering or exiting the building, participants will always stay to their right with the row of lockers between the entering or exiting participants and 6 feet apart from other nonfamily participants
  • The troop has a limited supply of face coverings that will be available at the meeting entrance
  • The troop will also have hand sanitizer on hand at all meetings

Meeting Participant Hygiene and Source Controls

Basic infection prevention measures will be implemented at our meetings. Troop participants are instructed to wash their hands for at least 20 seconds with soap and water after using the restroom. All meeting participants are required to wash or sanitize their hands prior to or immediately upon entering the facility. Hand-sanitizer dispensers (that use sanitizers of greater than 60% alcohol) are at the meeting room entrance so they can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled. The troop will follow all controls implemented by the school where the troop meetings take place. Source controls will always be implemented at our meetings . Face covering protocols and social distancing will be strictly enforced.

Troop meeting participantsare being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing, and to avoid touching their face, particularly their mouth, nose and eyes, with their hands. Meeting participantsare expected to dispose of tissues in provided trash receptacles and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash receptacles available to all participants and other persons entering the workplace.

Facilities, Building and Ventilation Protocol

Operation of the building in which the meeting space is located, is covered by the school state mandated protocols and will not be further discussed in this preparedness plan.

Facility Cleaning and Disinfection Protocol

Cleaning and disinfecting of the school facilities is covered by the school state mandated protocols and will not be further discussed in this preparedness plan.

Drop-off, and Pick-up Practices and Protocol

Maintain social distancing of 6 feet from other households during drop off/pick up of troop meeting participants.

Communications and Training Practices and Protocol

This COVID-19 Preparedness Plan was communicated via email to all troop households on September 8, 2020, and additional guidance via the MDH website was provided. Additional communication and training will be ongoing by utilizing the troop communication plan protocols established for the troop. Additional information will be provided to all troop families who did not receive the initial guidance and prior to attending their first troop meeting.

Instructions will be communicated to all troop 9119 families about protections and protocols, including: 1) social distancing protocols and practices; 2) drop-off, and pick-up protocols; 3) practices for hygiene and respiratory etiquette; 4) requirements regarding the use of face-coverings and/or face-shields by all troop meeting participants. All troop meeting participants will also be advised not to enter the meeting space if they are experiencing symptoms or have contracted COVID-19.

Troop leaders and the Troop Health Officer are expected to monitor how effective the program has been implemented. All troop participants are to take an active role and collaborate in carrying out the various aspects of this plan, and update the protections, protocols, meeting practices and training as necessary. This COVID-19 Preparedness Plan has been certified by the Troop 9119 Committee and the plan was posted on the Troop 9119 website and made readily available to troop 9119 on September 8, 2020. It will be updated as necessary by the Troop 9119 Health Officer.

Additional Protections and Protocols

Other conditions and circumstances addressed in this plan that are specific to Northern Star Scouting are located here:

Certified by:



Eva M. Benedetto
Chartered Organization Representative
September 1, 2020